Based on extensive testing, we recommend using this 3-step email sequence to invite candidates to complete the AIR interview. You are welcome to customize the messaging to fit your system settings and sequencing capabilities.
📩 Email 1 – Initial Invite
Subject: Action Needed: Complete Your [Client Name] Interview 🎥
Hi [Candidate First Name],
Thanks for applying to the [ROLE TITLE] position at [Client Name]!
We’re moving quickly—and the next step is to complete a short virtual video interview. It only takes about 15 minutes and can be done from any device, anytime—no scheduling needed.
👉 Start My Interview
We’d love to hear from you soon, as we're reviewing candidates on a rolling basis and want to make sure your application is fully considered. If you prefer to opt out of the AI interview or require additional accommodations, please reply to this email. You may also stop the AI interview at any time—for example, if it moves too fast or you feel uncomfortable—and request a human-led interview, without this counting against you.
Let us know if you have any issues—we’re here to help.
– The [Client Name] Talent Team
📩 Email 2 – 24-Hour Reminder
Subject: Quick Reminder: Complete Your [Client Name] Interview
Hi [Candidate First Name],
Just a reminder to complete your virtual video interview for the [ROLE TITLE] position with [Client Name]. We’re reviewing applications now, and completing your interview promptly ensures you’re in the running for next steps.
It takes just 15 minutes and can be done on your schedule—no logins or downloads required.
👉 [Start My Interview]
Please try to complete it in the next 24 hours so we can keep things moving on your behalf.
Thanks again for your interest!
– The [Client Name] Talent Team
📩 Email 3 – Final Follow-Up
Subject: Don’t Miss Out: Interview for [Client Name] 🎥
Hi [Candidate First Name],
We’re moving fast on the [ROLE TITLE] position, and we’d love to consider you—but we still need your virtual interview to move forward.
This is your final reminder to complete the 15-minute video interview. It’s quick, flexible, and can be done from any device—no scheduling or downloads required.
👉 [Start My Interview]
We’re actively reviewing candidates now, so the sooner you complete it, the better your chances of being considered.
Thanks again for your interest in [Client Name]!
– The Talent Team